All clubs have an internal account at the CSU which is used to manage their funds. The budget given to your club at the start of the year is put into this internal account, and you will also deposit any revenue you generate from events, projects, and sponsorships into this account. Unused budget funds do not carry over to the next academic year, but other deposited funds generated from external sponsors and events will remain.
Requesting a Budget
Every year, clubs are required to submit a budget proposal so the Clubs Committee can review it and allocate funding for the year. Clubs must submit a budget proposal via the CSU Clubs Portal, as other formats will not be accepted. Once the Committee has reviewed a Club’s budget proposal, the Club will be emailed their approved budget amount.
Requesting a Budget REALLOCATION
In the event that your club:
- does not end up completing projects/events in your approved budget proposal, or
- needs to move funds from one project/event to a new project/event unaccounted for in your approved budget proposal,
You will need to submit a Budget Re-allocation via the CSU Clubs Portal.
Using Club Funds
The main way to use the money in your club account is to pay for an expense out-of-pocket and then get reimbursed by submitting a requisition form. To be reimbursed for out-of-pocket expenses, you should fill out a Reimbursement Form on a computer. After submitting a requisition form, you can expect a delay of approximately 2-3 weeks for it to be processed.
If a given expense is too large to pay out of pocket, you may have the organization or venue send an invoice directly to the CSU. For invoices, you should first speak to the Internal Affairs Coordinator (firstname.lastname@example.org) to ensure that you have enough money in your Club budget, and that it is alright for us to accept the invoice. Once you obtain approval, the business or venue that you are dealing with can send an invoice for the expense directly to the CSU as long as it is clearly indicated that the expense is for your Club.
The Diversity And Sustainability Clubs Fund Initiative
Funding for events/projects that must promote diversity (cultural, religious, gender) on campus or that are related to the promotion of environmental sustainability.
The Clubs Support Fund Initiative
Clubs must have been created within the last two years and with a budget of under $1500.
The Clubs and Space Committee has allocated preliminary funding for both the Diversity And Sustainability and Clubs Support Fund Initiatives