Reimbursement Forms

The CSU can only process reimbursements if the form below is used.

We also work with direct deposit for businesses or student groups with bank accounts. Please provide us with a void cheque or your Transit, Institution and Branch number.

Here are some useful notes:

We will be accepting scanned receipts
Please attach bank statements for all card purchases
When sending reimbursement form by email, combine all documentation (scanned receipts, bank statement, invoice, honorarias, minutes, etc) to be in one PDF document.
- The name of the PDF document should be the name of the recipient.
- Do not send multiple attachments for one reimbursement.
- There are many resources online to do this: https://combinepdf.com/

For any questions related to club reimbursements, please contact internal@csu.qc.ca and clubs@csu.qc.ca.

For all other reimbursement inquiries, please contact finance@csu.qc.ca.

Club reimbursement requests must be submitted on the CSU portal. No other submission method will be accepted for club reimbursements.

Before you submit your reimbursement request, please ensure that:

Your club has an approved budget allocation for the current year.
The reimbursement relates to a pre-approved item or event in your budget and is listed as an expense.

When submitting a reimbursement request, please ensure that:

You include original, itemized receipts for all expenses.
You provide proof of payment (e.g., credit card statement or a screenshot of your banking app showing the transaction amount).
Each expense is submitted as a separate line, with corresponding receipts and proof of payment.

For any questions or clarifications, please contact internal@csu.qc.ca and clubs@csu.qc.ca.