Club Registration

All clubs are required to register with the CSU and Office of Student Life and Engagement annually to demonstrate that they are still active. Until your club has completed its registration, it will be unable to submit a budget proposal or reserve space on campus for events (among other restrictions).

To register your club, follow the steps below:

  1. Compile a list of your club’s Executives for the year. For each Executive, you must provide the following information: Full name, position/title, student ID number (8 digits), Concordia student email address, and personal phone number. Please note that the Office of Student Life and Engagement requires that all club Executives be currently registered undergraduate students and that all clubs have a minimum of three (3) executives. There are no exceptions to these requirements.
  2. If your club’s constitution does not already do so, designate, from among your Executives, your club’s Booking Officer, Primary Signing Officer, and Secondary Signing Officer. Your Booking Officer will be responsible for submitting all space bookings on behalf of your club; your Primary and Secondary Signing Officers will be jointly responsible for submitting all reimbursement requests made by your club. It is possible for one Executive to be both the Booking Officer and one of the two Signing Officers of your club.
  3. Login to your club’s Portal account and click “SLE Registration” to get started. If you are unsure which email is associated with your club’s portal account, please send an email to clubs@csu.qc.ca.
  4. Once we have confirmed that the information which you have submitted is complete, the Clubs Department will generate a registration form which your club’s Booking and Signing Officers will have to sign and upload to the Portal.
  5. Once the Club’s Department has received your club’s signed registration form, we will send it to the Office of Student Life and Engagement to be processed. Once the Office of Student Life and Engagement has approved your registration, the process is complete and your club will appear on this list under the “CSU” heading. If the Office of Student Life and Engagement rejects your club’s registration, you will be contacted by the Clubs Department with details of the required corrections which you will then need to make in the Portal before a new registration form can be generated and submitted. Please note that the CSU has no control over the time required by the Office of Student Life and Engagement to complete its review of registration forms.