Request to Book CSU Space

In order to book the CSU Large Lounge on the 7th floor of Hall Building, please complete and return the Space Booking Form linked below at least ten (10) business days prior to your event.

For an event where alcohol is part of the menu, your Space Booking Form along with a Sale and/or Service of Alcohol on Campus Waiver Form for Alcohol Related Events (the “Alcohol Waiver”) must be received at least twenty (20) business days prior to your event.

For an event requiring a Special Events permit from MAPAQ (refer to Sale or Service of Food on Campus Waiver Form for Self-Catered Events, the “Food Waiver”), your Space Booking Form must be received at least twenty five (25) business days prior to your event.

Please note:

A Food Waiver is not required for events where:
1. Lower risk food (refer to Definitions below) is served/sold, or
2. Food is provided by an University approved caterer.

For an exhibition, please indicate the theme and objects of display, along with materials and equipment used to display these objects. Sample pictures are required for the exhibition of paintings, drawings, and photographs. A layout of the arrangement may be requested. Where applicable, please indicate how the exhibition will be secured overnight.

Please re-submit a new Space Booking Form if the main components of your event are modified.

Please return completed forms to H-711 or email to office@csu.qc.ca. We regret that we cannot accept late requests.

Definitions

Lower Risk Foods are foods that pathogens have trouble surviving in because they are drier, have a high sugar or salt content, or are more acidic. These foods do not need to be kept hot or cold. Ex: cakes (except cheesecake or cream/dairy filled cakes), fruit pies, tarts, breads, candies, popcorn, chocolates, fudge, and brownies.

Higher Risk Foods are foods that can support the growth of pathogens and/or foods that have been associated with causing food borne illness. These foods must be kept and served hot or cold. Ex: cheesecake, pumpkin and meringue pies, frostings or fillings with cream cheese, custards, whipped cream or cheese, meats and dairies.