One of the biggest challenges faced by clubs is finding strategies to successfully promote their events and attract new members. Here are some ways to boost your presence on campus and online!
Club Email
When a club is granted club status, their first responsibility is the creation of an official CSU club email address. This provides a centralized place for all the club’s communications and helps ensure better transitions between executive teams. Furthermore, clubs have to use their official CSU email to access certain clubs services, such as logging into the CSU portal, accessing club printers, etc.
To request a CSU email account, send an email to the Clubs Administrators at clubs@csu.qc.ca.
Postering
Clubs looking to promote their events and projects on campus can place posters on the poster boards. Only posters from Concordia groups or for events happening on campus may be posted. All posters must clearly display the group or organization’s name/logo and be approved and stamped by CSU, GSA, or a faculty association. Please leave a small blank space for the stamp on your poster. Posters may be brought to CSU Reception (SGW: H-711; LOY: SC-115) to be approved and stamped. Please note that posters without a stamp will be taken down. No more than 75 posters can be stamped for a single event (this number is reduced to 25 during CSU elections).
For more information, you are encouraged to review CSU’s postering policy and Concordia’s “Policy on the Display of Posters”.
Tabling
The CSU oversees the use of the four tables located on the Hall building’s Mezzanine. Located in an area of the downtown campus with a large amount of foot traffic, these tables are available to give clubs greater visibility, help them recruit members, and allow them to get the word out about their events and projects. You can book tables at booking.csu.qc.ca.
Social Media
Many clubs use social media to advertise for their events and to recruit members. We recommend that you consider making Facebook, Instagram, and/or X (formerly Twitter) accounts for your club in order to ensure the greatest degree of communication and presence with your members. If your club has social media accounts, be sure to promote them on posters and at club events.
Mailing List
Clubs are advised to keep a mailing list of their members for easy communication and promotion of events. Mailchimp is a free mailing list service that clubs can use.
Club Mail Folders
The CSU provides spaces for each club and association to receive mail, faxes, and messages at either the SGW or Loyola campus. You may indicate from which campus you’d like to pick up your club’s mail on your club’s registration form. Mail folders for CSU clubs are located at the CSU office on each campus. Uncollected mail will be discarded periodically, so it is important for all clubs to check their mail often.
The Comms Office
The Clubs Communications office is located in H-725, adjacent to the CSU office. The office contains computers, professional printers, photocopiers, scanners, and paper cutters. The computers are updated with document-processing and graphic design software.
Log in to these computers with your club’s username and password. Registered clubs are automatically provided with printing funds each year. When this balance runs out, clubs will need to speak with the CSU Internal Affairs Coordinator (internal@csu.qc.ca) to discuss adding more funds from their annual budget.
Printing/photocopy prices:
Black & white: $0.05
Colour 8.5×11″: $0.30
Colour 11×17″: $0.30