Hospitality Concordia

The university has a multitude of spaces available, including classrooms, conference rooms, and lobbies, for clubs to use for events throughout the year. All bookings of these university-administered spaces are done through Hospitality Concordia’s MyEvents service, which can be found here. Keep in mind that only your club’s booking officer can make a space request through MyEvents.

For instructions and information about the space booking process, visit Hospitality Concordia’s event planning site.

The Office of Student Life and Engagement (SLE)

The Office of Student Life and Engagement is responsible for administering space bookings for a few spaces on Concordia’s campuses:

The Terrace is located in SGW behind the Hall building between Mackay and Bishop streets. This space is very useful for big outdoor events in the centre of downtown.
The Quadrangle, also called the Quad, is a huge open space located in the heart of the Loyola campus and can fit up to 6,000 people. This space is ideal for concerts, winter fests, all kinds of outdoor activities such as Orientation/Frosh, and much more.
The Guadagni Lounge, also called the G-lounge, is a large space on the 4th floor of the CC building on the Loyola campus.

In order to book one of these spaces, please review the policies and request forms found here, and ensure they are submitted to the Dean of Students Office at least twenty (20) business days before your event via the MyEvents. If you plan on serving food at your event, you should bring them the form and completed food waiver twenty-five (25) business days before your event. Any additional information about booking these spaces can be found here.

7th Floor CSU Spaces

There are a total of three bookable spaces located on the 7th floor of the Hall building and administered by the CSU.

The Large Lounge (H-701), located in front of the CSU reception, has 180 sq. m. of floor space (18 x 10 metres) and a maximum standing capacity of 450 students or a maximum seating capacity of 120 students.

The Former Cafeteria (H-718), is located on the 7^th floor of the Hall building. It is the medium-sized open space to the right of the escalators across the hallway from the Art Nook and the Legal Information Clinic. It has 62 sq. m. of floor space (6.2 x 10 metres) and a maximum seating capacity of 50.

For more information on CSU spaces and how to reserve them, please visit this page. Questions related to CSU spaces can be directed to the CSU Reception Team by email at contactus@csu.qc.ca or by phone at 514-848-7474 x8914.

Bakesales

CSU clubs can utilize the Hall Building Mezzanine Information Tables to hold bakesales. To reserve a table, please visit this page.

Food Waivers & Permits

If you would like to serve food at your event, please consult Hospitality Concordia’s page to find out what type of food waiver you need for your event. Note that Concordia provides a list of University Approved Caterers, which can be found through the link provided above. If you are using one or more of these caterers to provide food for your event, then a food waiver is not necessary. If you are not using an approved caterer, clear instructions are provided on Hospitality’s site as to the requirements for self-catered events.

Alcohol Permits

An alcohol waiver is required for all events where alcohol will be served. Visit Hospitality Concordia’s page on having alcohol at events for all the necessary information, including the costs and responsibilities associated with obtaining an alcohol permit for your event.

Hospitality Concordia Bookings

Please visit this page for more information on booking with Hospitality Concordia.

To keep things running smoothly, here are some deadlines you need to know:

Alcohol orders (from the university bar): 20 days in advance
Reunion permit (students): 15 days in advance
Alcohol waiver form (students): 20 business days in advance
Safe Serve certification: plan for training and testing time accordingly. Don’t forget to register for training.
Booking event spaces: 20 days in advance
Booking classrooms/kiosks: 10 days in advance
Furniture requests: 6 days in advance
Tech support requests: 10 days in advance

Event Supplies and IT Equipment