CSU Specific Space Usage Policies
This policy applies to the Executive and Modular conference rooms in the CSU offices at H-711.
Repeated misuse of the conference rooms will result in booking privileges being revoked.
The CSU reserves the right to cancel any reservation on short notice or at any time by giving verbal or written notice to the booking party.
Requestor and Guests must:
- Respect the hours of reservation. That is, please arrive on time, and do not extend your meeting beyond the reserved time frame. This is a shared space, and others may need the room after your meeting has ended.
- Factor in the amount of time needed to clear the office once the meeting has ended. This is especially important if your reservation ends at 5:45 pm. We ask that you please end your meeting punctually and leave the premises by 6:00 pm, so that the CSU office may close on time.
- Keep all noises minimal. They can easily become distracting to others who share the office space.
- Respect that this space is intended to hold meetings. Please note that this is not a study space. Priority will be given to CSU and club meetings, as well as club activities.
- Clean up all food and drinks after the meeting has ended. To dispose of any food, we ask that you please use the compost bin in the CSU kitchen, so as to keep the conference rooms scent-free. If any dishes or cutlery were used during your meeting, we ask that you please wash and return them to the kitchen. Drink spills will result in an invoice for cleaning services, which can go up to $200, depending on the severity of the stain.
- Return all borrowed furniture to its original place after the meeting has ended.
- Leave the office in the same good condition that it was found in upon.
Mezzanine Information Tables:
This policy applies to the four CSU information tables on the Mezzanine of the Hall building.
Student organizations registered with the Dean of Students Office for the current academic year and fee levy groups may request the use of the CSU information tables.
Such organizations may reserve a table, pending availability, up to four (4) days per month for activities in line with the objective of the organization.
Groups are not permitted to transfer reservation(s) to organizations external to Concordia.
The following are not permitted on the CSU information tables:
- Commercial activity (excluding bakesales)
- Solicitation away from the table
- Projectors and screens
- Additional fixtures like board, clothing racks, and more;
- Publicizing beliefs that do not support an environment of tolerance and mutual respect
- Flyering away from the table;
- Higher risk foods;
- Appliances, including percolators and kettles
TV monitors are permitted only if they are placed behind the table and kept at a minimum volume level.
Users must be present at the designated table at the time indicated in their booking. Failure to do so can result in the cancellation of the booking without prior notice. The designated table will then be reassigned to an interested party.
Repeated failure to use the CSU information tables when booked will result in the loss of your booking privilege for a month.
Inappropriate use of the CSU information tables will result in the loss of your booking privileges for a minimum of a month to a maximum determined by the CSU, depending on the severity of the violation.
Users will conform to and comply with Concordia University’s guidelines, regulations and policies outlined in the official Concordia University policies site.
The CSU reserves the right to remove anyone from the premises that is objectionable or unruly.
The CSU reserves the right to cancel a booking at any time by giving verbal or written notice to User.
Terms and Conditions for Bake Sales
Only low-risk food items may be served to students. To learn more about what constitutes low- and high-risk foods, visit the Concordia page on Food & Catering for Events, under “Helpful Definitions”.
Food items must be labeled and individually packaged in plastic wrap.
Food items and beverages must be distributed by the representative to the student. Organizers cannot allow students to handle food items intended for mass distribution to other students, in order to minimize the spread of possible contamination.
Uses of appliances, including coffee percolators and kettles, are not allowed onsite. We recommend the use of insulated beverage dispensers to serve hot beverages.
All food items must be covered (plastic wrap) to avoid contamination. Label all items to be served/sold and follow the procedure on how to handle food described in the Food Waiver.